As an IT leader, you’re at the forefront of your organization’s digital transformation efforts. You’re helping the business navigate a barrage of complex technologies like data analytics, security, and cloud computing. But while you’re updating the data center and integrating disparate data, a simple opportunity to transform everyday business operations is right under your nose. I’m talking about the 30-year-old cables in your meeting rooms.
How many times have you heard:
“Let’s get this meeting going!”
“Okay, just give me a second to push my presentation… Does anyone know where the cable is?”
We’ve all been there. One Forrester study found that 94% of employees encounter an issue when conducting technology-enabled meetings. Whether you’re a participant or the presenter, it’s equally frustrating. People are trying to share content in meetings every day, and they’re annoyed by how difficult it is.
User dissatisfaction aside, studies show that a staggering $37 billion is wasted each year on unproductive meetings. If you do the math, a nine-minute start delay for one meeting a day adds up to over 37 hours of lost productivity each year per employee.
The fact of the matter is that the technology in your meeting rooms is outdated. The VGA cable was launched in 1987, making it older than most of your new hires. Even if you’re using HDMI, you’re still 15 years behind the times. If you’re wondering what has kept these cables hanging on so long, it’s not for want of trying to improve upon them. Giants like Microsoft and Apple have developed wireless protocols to fix it, but they’re proprietary and not 100% ubiquitous. So, for example, put an Apple TV in your conference room, and only participants with Macs, iPads, or iPhones can push content.
Fortunately, there’s now a solution on the market that is even more simple to use than that 30-year-old cable. Polycom Pano ™, a wireless content sharing solution that is centrally managed and cloud connected, works with virtually any existing HD monitor. Simply attach the small box to your monitor to allow users to share content. In seconds, users can connect wirelessly with Apple Airplay, Windows Miracast, or with the Polycom Pano app for Windows and Mac. If you have traditionalists in your organization, you can even leave the HDMI cable option open for them. This ensures that everyone can share content from any device, whether it’s a laptop, tablet or smart phone.
What’s more, Pano allows users to share content from multiple users at the same time. Users can share up to four streams of simultaneous content side-by-side, allowing for more efficient and natural collaboration. And sharing isn’t limited to static documents. Anything can be shared: a device camera, images, movies or even a live interface.
Like everything else in tech, the price of touch monitors is decreasing. With Pano, you can leverage touch capability when you’re ready—and you’ll get more out of your investments. When you connect Pano to a touch monitor, presenters can use rich annotation and an interactive whiteboard, allowing for richer, more productive collaboration.
Finally, those dusty cables aren’t doing anything to protect your critical information. Pano enables users to not only connect with any device, but also intuitively share content in a secure and consistent manner. Built-in security safeguards limit sharing to the target monitor and protect content once a meeting is concluded.
IT leaders know well that the way we work has changed. But with the large-scale, strategic projects on your technology roadmap, it can be easy to forget the little details that have a big impact on user experience and collaboration. The cables in your meeting rooms are one such example. The shift from starting every meeting with, “just give me a minute to push my content,” to “so as you can see on the monitor” can make a big difference for your organization. So why are you letting the frustrating cables live on?